VA/Bookeeper Full Time

JOB DESCRIPTION

Above Industry Rates, Private Medical Insurance, 15 days leave, Monthly Dinner & Lunch. Join Us!

Go-Va provides clients based in Australia with offshore employees. We are managed operations, not a BPO. You will work in the Go-Va office in Cebu and have direct contact with your Australian company on a daily basis who will train you in their policies and procedures. Go-Va management on site is there to support you and we provide you with many benefits.

Daily Tasks:

• Answering and dealing with incoming calls through our VOIP
• Booking client appointments, sending out appointment email, text, etc and following up confirmation
• Electronic filing of Incoming & outgoing mail
• Scanning and filing into Document Management system, client directories or PDF Binders etc
• Maintaining PDF Binders (See Procedure)
• Processing of Notice of Assessments ( See Procedure)
• Receipting into Xero (See Procedure)
• Invoicing in Xero (See Procedure)
• Following up Debtors overdue
• Sending creditors invoices into Receipt Bank and publishing to Xero (See procedure)
• Pay bills etc in Xero (See Procedure)
• Logging on ATO Portal and downloading ATO Integrated running balances, Prefill Reports
• Job Scoping with accountants to create checklist of information required from clients. Communicating this with clients and program following up information required.
• Formulating engagement letter with Accountants and sending out to client
• Rolling over tax returns from last year and input basic information
• Assist with completing tax returns
• Lodgement of Tax returns in Xero (See Procedure)
• Bookkeeping and reconciliation of client Xero
• Payroll tax returns for clients (See procedure)
• Building management. Monitoring work request to 8 Colin St website and following up with contractors.
• Collating workpapers for accountants and populating Xero Workpapers (See Procedure)
• Uploading documents to our website (See Procedure)
• Responding to email on behalf of accountants if required
• Sending out email correspondence
• Developing new procedures and templates and review of exiting to save time
• Preparation of agenda for client meeting and forward to clients
• Meeting notes transcribed and files saved to client records
• Maintenance of clients documents on shared portal
• Social Media – LinkedIn, Firm Facebook
• Develop written content for website, power point, brochures etc

Software to be used:

Now Infinity

• Annual Return for all companies (See Procedure)
• Set up new companies, trusts Super fund as instructed by Accountants
• Maintaining Now Infinity ASIC Database

Xero

• Tax
• Rollover ITR’s ( See Procedure)
• Prefill ATO Info into ITR’s
• Tax Lodgement maintenance. Print weekly Status reports ( See Procedure)
• Populate ITR’s from XPA following instructions from Accountants.

XPA ( Accounting)

• Basic Coding
• Data entry of coding
• Import Bank Statement if data feed (See Procedure)
• Journal Entries
• Assist with Preparation of financial accounts

XPM (Practice Management)

• Invoicing
• Receipting
• Adding new clients
• Following up Debtors

Class Super

• Basic Coding
• Import Bank Statement if data feed (See Procedure)
• Assist with Preparation of financial accounts

Workflow/Project management

• Creating workflow
• Checking capacity
• Assigning work
• Following up queries to finish work
• Support to meet deadlines.

Media Wiki (Intranet)

• Documenting systems and process – written with links and or creating short video using Camtasia/Screenflow etc
• Receipt Bank
• Upload invoices to receipt and publish to Xero
• Crunchboards
• Clients dashboards

If you believe you’re the right person for this role APPLY NOW at http://www.go-va.com.ph/application-form/.

(Please make sure that you have answered our online application )

Salary is negotiable based on skills years of experience.

Interview and Assessment will be at: GO Virtual Assistants, Inc. 8th Floor Gagfa Tower, F. Cabahug Road, Mabolo, Cebu City (We are located next the Sykes Building)

We look forward to hearing from you.

Tagged as: Bookkeeper